Abstract Submission

May 1, 2022

  • Abstract Submission Opens

July 15, 2022 at 11:59 pm EDT

  • Primary Abstract Submission Deadline
  • Student Abstract Award Submission Deadline
  • Student Travel Award Submission Deadline
  • USDA Funded Project Director Research Abstract Deadline (if submitting as grant requirement)

September 15, 2022 at 11:59 pm EDT

  • Extended Submission Deadline
  • In Person Oral Presentation Submission Final Deadline

November 1, 2022 at 11:59 pm EDT

  • Final Abstract Submission Deadline
  • In Person Poster Presentations or Virtual Presentations submissions only

January 1, 2023 at 11:59 pm EDT

  • Deadline for Edits on All Accepted Abstracts

January 5, 2023 at 11:59 pm EDT

  • Deadline for submitting pre-recorded videoRequired for all accepted abstracts
  • Deadline for submitting slide set/deck – Required for all In Person Oral presentations.
  • Please add the following email addresses to your address book: [email protected] and [email protected]. You will receive important notices and updates from these email addresses.
  • Presenters can give no more than two oral presentations onsite. Authors can only be the presenter for two oral presentations made onsite in Chicago. There is no limit to the number of poster presentations, virtual presentations that can be made by an author, and there is no limit to the number of abstracts on which a person can be listed as an author.
  • CRWAD policies do not allow presentation of substantively the same content in multiple presentations at CRWAD or Partner Organization meetings, and it is not permissible to present the same content at CRWAD and a Partner Organization meeting.
  • Presenters must register for the CRWAD 2023 conference at the time that abstracts are submitted. Abstracts will not be scheduled for presentation unless the presenter has paid registration fees. Registration for the Conference can be completed HERE.  Authors submitting abstracts should be aware that CRWAD has a high rate of abstract acceptance, and should plan to register for CRWAD and/or Partner Organization meetings in order to present a submitted abstract. However, if you register for the CRWAD 2023 and your abstract is not accepted, your registration fees will be refunded upon request, subject to the Conference Refund PolicyPlease contact us at [email protected] if you would like to submit an abstract but logistical or financial difficulties prevent you from registering at the time of abstract submission. Please see the CRWAD COVID-19 Statement and the description for Remote Participation options for CRWAD 2023 if you are concerned about your ability to present on-site.
  • Instructions for formatting and submission of abstracts for CRWAD 2023 can be found below.

Student Award Deadline

  • All abstracts must be submitted by July 15, 2022 at 11:59 pm EDT to be considered for the student awards program.

 Other Important Deadlines

  • Notifications of acceptance:
    • For abstracts submitted by July 15, notifications will be sent by July 30th.
    • For abstracts submitted by September 15, notifications will be sent to submitters by September 30th.
    • For late-breaking abstracts submitted by November 1, notifications will be sent by November 15th.

Detailed Instructions for Abstract Submissions

Note: instructions are also provided in the Abstract Submission Portal.

Please carefully read and edit your abstract, adhering to all formatting instructions, before you submit your abstract.

General Instructions:

GENERAL INSTRUCTIONS:

    • Please carefully proofread your submission for accuracy; all content is expected to be free of spelling and grammatical errors; and use American English standards for spelling. Abstracts will be printed exactly as submitted.
    • DO NOT CAPITALIZE ENTIRE WORDS unless they are accepted abbreviations (Example: it is not acceptable to capitalize the word PROTEIN, but it is acceptable capitalize the abbreviation DNA).
    • Use standard convention for capitalization of taxonomic names (EXAMPLE: capitalize genus names, but not species names).  Only genus and species names should be italicized.
    • For viruses, it is acceptable to capitalize common virus names (EXAMPLE: ‘Rabies Virus’ or ‘Bovine Diarrhea Virus’).
    • DO NOT capitalize disease names (EXAMPLE: ‘salmonellosis’ should not be capitalized).
    • DO NOT underline or use bold for any text.
  • FORMAT
    • Authors must select a presentation format at the time of submission: 1) in person oral, 2) in person poster, or 3) virtual only. All accepted abstract presenters must upload a pre-recorded video (as well as a slide deck for in person oral) no later than January 5, 2023.
  • AUTHORS, PRESENTERS, and AFFILIATIONS
    • Please provide information for the presenting author and any additional authors.
    • Only one presenting author is permitted, the presenter can be listed in any position in the author list, and there is no limit to the number of authors.
    • Author order can be changed by clicking and dragging a name into a new position in the list of authors.
    • Author and Presenter Names:
      • Last name and initials for first (given) and middle names should be listed.
      • Capitalize the first letter for each name and all initials;
      • DO NOT use all capitals or all lower case
      • DO NOT enter periods after initials (periods will be automatically inserted by abstract management software where appropriate during formatting).
    • Select author affiliations from drop-down list for organizations
      • Select your primary affiliation. Multiple affiliations are not allowed.
      • If your affiliation is not included in this list, enter affiliations succinctly.
      • Include only 2 levels of organization at a maximum (e.g., “Dept of Microbiology, Nowhere University”).
  • TITLE:
    • Titles are limited to 115 characters including spaces.
    • Capitalize only the first word, proper nouns and abbreviations
    • DO NOT use quotation marks in the title.
    • DO NOT add a period or space after the last word in the title.
    • Ensure that the title block does not contain any identifying information regarding the author(s) or organization; this information is entered in the Author/Affiliation section.
  • ABSTRACT BODY (maximum of 2,100 total characters, including spaces):
    • Your abstract should be succinct and informative, containing a maximum of 2,100 total characters (including spaces, but excluding section names [Objective, Methods, Results, Conclusions]).
    • Your abstract should be succinct and informative, containing a maximum of 2,100 total characters including spaces.
    • Text will be entered and formatted in 4 separate blocks:
      • (1) a short statement of the study’s specific objective,
      • (2) a brief statement of methods,
      •  (3) a summary of the results, and
      • (4) a statement of the conclusions.
    • DO NOT enter section names (Objective, Methods, Results, Conclusions) in text blocks, these will be added prior to printing.
    • Ensure that the abstract body does not contain any identifying information regarding the author(s) or organization; this information is entered in the Author/Affiliation section.
  • KEYWORDS:
    • These keywords are used in organizing abstracts of similar types in in the program, but are not listed in the Abstract Proceedings.
    • Using the drop-down lists provided select:
      • 1 Theme
      • Up to 2 Subthemes
      • 1 species
      • 1 disease (optional)
  • GRADUATE STUDENT AWARDS (optional):
    • Detailed information about each competition and the mandatory eligibility requirements can be found at
    • Students wishing to enter the competition must meet the primary deadline for abstract submission,  and select the competition they wish to enter at the time of submission.
    • Students may enter ONLY ONE ABSTRACT in ONE award competition, but are welcome to submit more than one abstract for presentation.
    • Presenters may enter one of the following award competitions:
      • CRWAD Post-Doc Research Award
      • American Association of Veterinary Immunologists (AAVI)
      • American Association of Veterinary Parasitologists (AAVP)
      • American College of Veterinary Microbiologists Awards (ACVM)
      • Association for Veterinary Epidemiology and Preventive Medicine Awards (AVEPM)
      • Biosafety and Biosecurity Awards (Animal Health Institute and Joseph J. Garbarino Foundation
      • NC1202 Enteric Diseases of Food Animals Awards
      • Society of Tropical Veterinary Medicine
    • Student presenters must be a registered CRWAD  attendee on the day of presentation; failure to register will eliminate your abstract from competition. Students presenting posters must attend with their competition entry posters during the poster sessions for judges’ interviews.  Students must also respond to all communication requests and adhere to all deadlines for submission of presentations; failure to meet these responsibilities will eliminate your abstract from competition.
    • Students must meet all eligibility requirements and expectations regarding participation in research competitions.
      • For students entering the AAVI or AVEPM award competitions, at least one author must be an active member of those organizations. You will be asked to provide the name and email of this person for verification by the sponsoring organization.
      • Applicants will be asked to specify whether they will be actively enrolled in a training program at the time of their presentation.  See competition requirements for questions about whether this applies to your situation.
  • TERMS AND CONDITIONS
    • By submitting an abstract for CRWAD, all authors understand and agree to the TERMS and CONDITIONS elaborated on the abstract submission page.
  • OBLIGATIONS: By submitting an abstract for presentation, authors agree:
    • To register for the Conference at the time that abstracts are accepted.
    • To promptly respond to all communication from CRWAD organizers.
    • To meet all deadlines for uploading pre-recorded videos to the Preseria Presentation Management system.
    • To promptly communicate with CRWAD organizers if any question arises about the ability to present abstracts as scheduled.
    • To adhere to all requirements and guidelines for presentations at CRWAD.

Failure to adhere to these requirements provides grounds for CRWAD organizers to withdraw abstracts for the current year and can also embargo authors from presenting in future years.

Abstract Selection Process:

Abstracts will be evaluated considering the following criteria (all aspects are not required, per se, but these factors will be considered):

  • Originality of idea, or demonstrated innovation, or significant relevance to the target audience/stakeholders.
  • Degree of knowledge translation: Abstract clearly demonstrates a high degree of applicability to practice, research, or policy.
  • Evidence and objectivity: Research builds on existing knowledge base, is based on sound methodology, and/or has a clear evaluation component.
  • Clarity and cohesiveness: Abstract reflects a sound argument and logical flow. The abstract thoroughly explains the study or initiative’s elements, outcomes and importance. Key messages are clearly articulated. Information is clearly presented in a style which is appropriate for a broad audience. The abstract is free of spelling and grammatical errors.

Notification of Acceptance

  • Authors will be notified by email of the acceptance of abstracts at which time authors will be asked to confirm attendance.  If you have not received notification by the stated deadlines, please check your email Spam/Junk folders, and contact CRWAD organizers if you cannot find this email.
  • Scheduling of presentations will be made available according to published deadlines [include hotlink here].
  • After confirmation of attendance has been provided, it is strongly discouraged that authors make requests to withdraw abstracts.
    • A different author can be nominated to make the presentation, but CRWAD requests that authors plan for all accepted abstracts to be presented at the CRWAD Conference as scheduled.  No refunds of conference registration fees will be made to authors who withdraw an abstract after the notification deadlines.
    • Authors that confirm intent to participate, and then later fail to attend or that make notifications of withdrawal after the presentation schedule has been published will be prohibited from making presentations at CRWAD in the future (except in the case of medical or other reasonable emergency situations).

Presentation Formats:

All accepted abstract presenters must upload a pre-recorded video on the Preseria Presentation Management System no later than January 5, 2023 following the posted Digital Guidelines. Accepted abstract presenters that fail to upload a pre-recorded video will be removed from the program. Those accepted for In Person Oral presentation will also be required to upload their slide deck by January 5, 2023.

    • In Person Oral

      • In Person Oral presenters must upload a pre-recorded video on the Preseria Presentation Management System (using the personal link sent to you) no later than January 5, 2023 following the posted Digital Guidelines. Pre-recorded videos should be no longer than 15 minutes.
      • Slide set/deck for In Person Oral abstracts must uploaded to the Preseria Presentation Management system (using the personal link sent to you) no later than January 5, 2023 following the posted Digital Guidelines.
      • In Person Oral presentations are 15 minutes long (in total). This includes 10–12 minutes to present research, and 3–5 minutes for interactive discussion.
      • Keynote presentations are 45 minutes long (in total, unless otherwise specified), including 35–40 minutes for formal presentation, and 5–10 minutes for interactive discussion.
      • Students participating in student competitions must be a registered CRWAD attendee.
    • In Person Poster

      • In Person Poster presenters must also upload a pre-recorded presentation on the Preseria Presentation Management System no later than January 5, 2023 following the posted Digital Guidelines. Pre-recorded videos should be no longer than 15 minutes.
      • In Person Poster presentations must be prepared following these guidelines.
      • Students participating in student competitions must be a registered CRWAD in person attendee and must attend with their assigned poster sessions for judges’ interviews.
    • Virtual Only

      • Virtual only presenters must upload a pre-recorded presentation on the Preseria Presentation Management System no later than January 5, 2023 following the posted Digital Guidelines.
      • Virtual Only presentations may be a maximum of 15 minutes long.

Terms and Agreement for Participating in CRWAD 2023

  1. All deadlines for submission as outlined in the Conference Important Deadlines must be met for abstracts to be considered for the Conference program.
  2. All formatting and content instructions as outlined in the abstract Submission Instructions must be met for abstracts to be accepted for the Conference program. All required edits identified for an accepted abstract must be made by January 1, 2023.
  3. All policies related to acceptable abstract content and multiple presentations of a submitted abstract as outlined in the abstract Submission Instructions must be adhered to. Conference policies do not allow presentation of substantively the same content in multiple presentations at the Conference or Partner Organization meetings held in conjunction the Conference. Presenters can give no more than two oral presentations onsite. Authors can only be the presenter for two oral presentations made in person. There is no limit to the number of poster presentations, virtual presentations that can be made by an author, and there is no limit to the number of abstracts on which a person can be listed as an author.
  4. All accepted abstract presenters must upload a pre-recorded video of the accepted abstract presentation on the Conference Presentation Management System no later than January 1, 2023, following the Conference’s posted Digital Guidelines. Accepted abstract presenters who fail to upload a pre-recorded video by January 1, 2023, will be removed from the Conference program and proceedings.
  5. All presenters must be registered for the Conference within 30 days of notification of acceptance of the abstract for the Conference. Registration for the Conference is required for all presenters, including in-person and virtual content presenters.
  6. All accepted abstract presenters agree to participate in the Conference as scheduled by the Conference program committee. If a presenter is not available to present as scheduled, the presenter is responsible to schedule another presenter for the accepted abstract as scheduled.
  7. All presenters are responsible for all expenses associated with creating and delivering your presentation.
  8. All presenters agree to review and abide by the Conference Code of Conduct.
  9. All accepted abstracts will be featured in the Conference proceedings that are available on the CRWAD website.  By submitting an abstract to the Conference, accepted presenters and authors are agreeing to make this information openly accessible.  Pre-recorded presentation files will only be available to Conference participants by streaming in a format not available for download.
  10. All presenters must agree to these terms and obligations for participation in the Conference and Partner Organization meetings.
back to top