Exhibit Information

CRWAD – Table Top Exhibitor Information

Where and When
The 2018 CRWAD Meeting, Symposiums, and Satellite Meetings will be held December 1-3, at the Chicago Marriott, Downtown Magnificent Mile, Chicago, Illinois. Exhibits will begin Sunday afternoon,at 4:30 pm, with set-up at beginning at noon.  The Opening Reception is at 6:30 pm on Sunday and exhibits will be prominently featured during the reception and poster session. Exhibits will continue through Tuesday afternoon. Take down will be at 12:00 PM, Tuesday, Dec 3.

Who Should Exhibit at CRWAD Meeting:
Companies who provide or produce “tools” used in animal disease and biomedical research or publish related books should exhibit.

Exhibitor fees:
$1200; or $1305 if a power strip is needed. Exhibitor fee includes registration for two people plus in–hotel delivery of materials to 5th Floor CRWAD Office Storage.

Exhibitor Registration:
Please pre–register your exhibit’s company personnel on the exhibitor’s application form Table Top Exhibit Application Form or on-line at https://98thcrwadexhibitorregistation.eventbrite.com  . The registration fees for two company personnel are waived. The two exhibitor badges will be hand delivered to you upon your arrival to your assigned space during your set–up. Badges must be worn at all times. Please contact CRWAD Registration  upon your arrival at the hotel. The CRWAD registration desk will be open on Sunday, December 1, 2016  12:00 pm – 8:30 pm and Monday from 7:00 am to 5:00 pm for a communication center (located on 5th Floor). Additional exhibitor badges are available upon request.

Exhibit Equipment
Two tables maximum: May use one 6 foot x 30 inch draped table; or, two 6 foot x 30 inch draped tables; and two chairs. Exhibitor will be
responsible for bringing an exhibit identification signage.

Exhibitor Housing
All housing will be handled by Chicago Marriott, Downtown Magnificent Mile, Chicago, Illinois. To make reservations, go to the custom web site found at Chicago Marriott Downtown Room Reservations. Room reservations must be made at this web site in order to receive the CRWAD room rate.

Shipping and Handling
FedEx Office is providing Package Handling Services at the Chicago Marriott Downtown Hotel. These services include managing inbound and outbound packages for exhibitors.

Inbound Event Packages: Packages delivered to the Hotel for event guests will be received by FedEx Office at the Hotel’s shipping/receiving dock. Exhibitors will, have their packages delivered by FedEx Office to their Meeting Room at the date and time they request. This information will be included in the shipping form provided by CRWAD with the exhibitor’s confirmation information.

Complete shipping address and instructions will be provided with the confirmation. Advance shipments of exhibit material must be made to the Marriott Hotel as indicated in the confirmation information. All shipping costs to and from the Marriott Hotel are borne by the exhibitor. The cost of delivering materials from the Hotel loading dock to the CRWAD Office Storage is included in the exhibit fee.

Handout Materials
All handout materials are expected to be of a professional nature. CRWAD reserves the right to disallow any material that they believe to be inappropriate.

Exhibitor Badges
Exhibitors will be given two badges for exhibit personnel. All exhibit personnel will be required to wear a CRWAD exhibitor badge at all times. No persons shall gain entrance without the proper badge. It will be the responsibility of each company to provide an accurate listing of two representatives to the CRWAD office by October 18, 2018. Company personnel should be pre–registered via the exhibitor application and table order form. Personnel names can be changed once you arrive at the hotel with a request at CRWAD Registration.

Liability
Exhibitors agree to protect, save, and hold the Conference of Research Workers in Animal Diseases (CRWAD), the host hotel, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, and save and hold harmless the Indemnities against and from any and all losses, costs, and damages from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises, the hotel, or any part thereof.

Additional Information
For your own protection, be sure to read the exhibit terms and conditions. It is important that the industry representatives are aware of the terms and conditions, as well as all other general information, which affect the operation of the exhibits. If any further information or additional services for your exhibit are desired, please contact CRWAD at crwadorganizers@gmail.org or via telephone at 605-224-9016.

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