Abstract Formating and Submission

The Abstract Submission Portal for CRWAD 2018 is Now OPEN!

Primary submission deadline for abstracts: August 15, 2018.  Students entering competitions must submit by this deadline.  We encourage all presenters to meet the primary deadline as available openings for Late-Breaking Research Reports will be limited, especially for oral presentations.

Submission deadline for Late-Breaking Research Reports: October 1

*  Visit https://crwad.org/proceedings-archives/ to see proceedings from previous years.

Click HERE to submit your abstract!
Or visit https://events.decorporate.ca/CRWAD2018/abstract/index.php


Detailed formatting instructions are provided on the Abstract Submission Portal.  Here is a summary:

  • GENERAL INSTRUCTIONS:
    1. Please carefully proofread your submission for accuracy; All content is expected to be free of spelling and grammatical errors; use American English standards for spelling.  If your abstract is accepted for presentation, it is this abstract entry that will be printed in the CRWAD Schedule and Conference Proceedings.
    2. Text can be copied from a word processing program and pasted into entry boxes, but authors should carefully review after pasting, as some codes from word processing programs alter text content and appearance when pasted into the web form.  One way to ensure that hidden formatting codes are not a problem is to paste from a text editor such as Notebook instead of Word.
    3. All of the abstract sections must be completed prior to submitting your abstract. 
    4. Formatting: Do not underline or use bold for any text, nor capitalize entire words other than abbreviations or acronyms. Only use italics for genus and species names.
  • AUTHORS, PRESENTERS, and AFFILIATIONS
    1. Please complete the information for the presenting author and any additional authors.  Please note, only one presenting author is permitted, but there is no limit to the number of additional authors.
    2. Names: It is preferred that you enter full first (given) name and an initial for your middle name (unless you prefer to provide and initial for your first name and spell out your full middle name), as this will be used in the author index for proceedings.
      • EXAMPLE: “J. Paul Jones”
      • Capitalize the first letter for each name and all initials; do not use all capitals or all lower case.
    3. A single author should be designated as the Presenter.
      • The presenter can be listed in any position in the list of authors.
      • It is required that the presenting author provide a cell phone number that can be used by organizers for emergency contact during the CRWAD conference; this information will not be shared.
      • It is also required to provide a full mailing address for the presenter.
    4. Author order can be changed by clicking and dragging a name into a new position in the list of authors.
    5. Affiliations: Enter author affiliations succinctly.
      • If an author has more than one affiliation, separate using a semicolon.
      • If multiple authors have the same affiliation, you can select a previously entered affiliation using a right mouse click. 
      • Capitalize the first letter for each place name; do not use all capitals or all lower case.for place names.  
      • Do not use abbreviations or acronyms that will be unfamiliar to most readers.  Abbreviations such as USDA are acceptable as these are widely recognized.  Abbreviations such as UMN or TAMU are not widely recognized and should be avoided.
      • EXAMPLE: “Dept. of Microbiology, Immunology and Pathology, Colorado State University, Fort Collins, CO”.
  • TITLE:
    1. Titles should be succinct (115 characters maximum, including spaces), informative, and accurately reflect the content of your poster/presentation.
    2. Formatting: Text should be in sentence case (i.e., capitalize only the first word, proper nouns and abbreviations).  Only genus and species names should be italicized. Do not underline or use bold for any text.  Do not use quotation marks in the title.
    3. EXAMPLE: Multiple Clostridium perfringens toxin types detected by multiplex PCR from a single clinical specimen. 
    4. Ensure that the title block does not contain any identifying information regarding the author(s) or organization; this information is entered in the Author/Affiliation section.
  • ABSTRACT BODY (maximum of 2,100 total characters, including spaces):
    1. Your abstract should be succinct and informative, containing a maximum of 2,100 total characters (including spaces, but excluding section names [Objective, Methods, Results, Conclusions]).
    2. Text will be entered and formatted in 4 separate blocks: (1) a short statement of the study’s specific objective, (2) a brief statement of methods, (3) a summary of the results, and (4) a statement of the conclusions.  Do not enter section names (Objective, Methods, Results, Conclusions) in text blocks, these will be added prior to printing.
    3. Ensure that the abstract body does not contain any identifying information regarding the author(s) or organization; this information is entered in the Author/Affiliation section.
  • KEYWORDS:
    1. Using the drop-down lists provided, please provide a minimum of 4 Keywords that best describe the focus your presentation.
    2. Authors can also provide an optional 5th Keyword.
  • GRADUATE STUDENT AWARDS (optional):
    1. Students are regularly awarded thousands of dollars in award money for outstanding research presentations at CRWAD.
    2. Detailed information about each competition and the mandatory eligibility requirements can be found at https://crwad.org/students/#CRWADStudentResearchAwards.
    3. Students wishing to enter the student competition must meet the Aug 15, 2018, deadline for abstract submission, and select the competition they wish to enter at the time of submission.
    4. Students may enter ONLY ONE ABSTRACT (one oral OR one poster) for competition in ONE award competition.
      • Students and other presenting authors are welcome to submit more than one abstract through the MyAbstract Online Submission Program.  However, students may only enter one presentation in a student competition.
    5. Students may enter one of the following award competitions (by making a selection, you are certifying that you meet all eligibility requirements and will meet expectations regarding participation requirements):
      • American Association of Veterinary Immunologists (AAVI)
      • American Association of Veterinary Parasitologists (AAVP)
      • American College of Veterinary Microbiologists Awards (ACVM)
      • Association for Veterinary Epidemiology and Preventive Medicine Awards (AVEPM)
      • Biosafety and Biosecurity Awards (Animal Health Institute and Joseph J. Garbarino Foundation
      • American Association for Veterinary Parasitology
      • Society of Tropical Veterinary Medicine
    6. Student presenters must be a registered CRWAD attendee on the day of presentation; Failure to register will eliminate your abstract from competition. Students presenting posters must attend with their competition entry posters during the poster sessions for judges’ interviews.  Students must also respond to all communication requests and adhere to all deadlines for submission of presentations; failure to meet these responsibilities will eliminate your abstract from competition.
    7. For students entering the AAVI or AVEPM award competitions, at least one author must be an active member of those organizations
      • You will be asked to provide the name of this person for verification by the sponsoring organization.
    8. Applicants will be asked to specify whether they will be actively enrolled in a training program at the time of their presentation.  See competition requirements for questions about whether this applies to your situation.
  • TERMS AND CONDITIONS
    1. By submitting an abstract for CRWAD, all authors understand and agree to the TERMS and CONDITIONS elaborated on the abstract submission page.
    2. Please read these carefully.
  • OBLIGATIONS: By submitting an abstract for presentation, authors agree:
    1. To promptly respond to all communication from CRWAD organizers.
    2. To meet all deadlines for uploading presentations to the Preseria Presentation Management system.
    3. To promptly communicate with CRWAD organizers if any question arises about the ability to present abstracts as scheduled.
    4. To adhere to all requirements and guidelines for presentations at CRWAD.To register and attend CRWAD as required.
    5. Failure to adhere to these requirements provides grounds for CRWAD organizers to withdraw abstracts for the current year and can also embargo authors from presenting in future years.

Abstract Selection Process:

There are a limited number of spots available for oral presentations and posters. Abstracts will be evaluated considing the following criteria (all aspects are not required, per se, but these factors will be considered):

  • Originality of idea and demonstrated innovation.
  • Degree of practical knowledge transferability or practical implications: Abstract clearly demonstrates a high degree of practical application to rehabilitation practice, research, or policy.
  • Evidence and objectivity: Abstract builds on existing knowledge base, is based on sound methodology, and/or has a clear evaluation component. Results can be generalized to a range of populations.
  • Clarity and cohesiveness: Abstract reflects a sound argument and logical flow. The abstract thoroughly explains the study or initiative’s elements, outcomes and importance. Key messages are clearly articulated. Information is clearly presented in a style which is appropriate for a broad audience. The abstract is free of spelling and grammatical errors.

Notification of Acceptance:

  • Authors will be notified by email of the acceptance of abstracts within a month of the submission deadline.
  • Scheduling of presentations will be made available within a month after of the acceptance notifications.
  • At the time that authors are notified of acceptance, they will be asked to confirm that they will wish to participate in the CRWAD meeting as a presenter, and that the abstract will be presented at CRWAD as scheduled.
  • After this confirmation has been provided, it is strongly discouraged that authors make requests to withdraw abstracts.  A different author can be nominated to make the presentation, but CRWAD requests that authors plan for all accepted abstracts to be presented at the CRWAD Conference as scheduled.
  • Authors that make this confirmation and then later fail to attend or that make notifications of withdrawal after the presentation schedule has been published will be prohibited from making presentations at CRWAD in the future (except in the case of medical or other reasonable emergency situations).

Presentation Formats:

  • Click HERE for more information about Poster and Oral Presentations.
  • Standard oral presentations are 15 minutes long (in total). This includes 10–12 minutes to present their research, and 3–5 minutes for interactive discussion.
  • Keynote presentations are 45 minutes long (in total, unless otherwise specified), including 35–40 minutes for formal presentation, and 5–10 minutes for interactive discussion.
  • Presenters will be responsible for uploading PowerPoint or Adobe PDF files to the Preseria Presentation Management system AT LEAST 48 HRS PRIOR TO THE DAY OF THEIR PRESENTATION.
  • Boards for mounting poster presentations will be provided by CRWAD. The boards will be approximately 4’H by 8’W and the maximum size for a poster will be 4′ x 4′. CRWAD does not specify a poster presentation format, but optional templates are available on the PosterPresentation.com website. Tacks are not provided. There will be two poster sessions (Sunday and Monday). Presenters entered in graduate student competitions must be available at their posters so that they can be interviewed by judges.

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