CRWAD – Table Top Exhibitor Information
The 2017 CRWAD Meeting, Symposiums, and Satellite Meetings will be held December 3 – 5, at the Chicago Marriott, Downtown Magnificent Mile, Chicago, Illinois. Table Top Exhibits will begin Sunday morning, 10:30 AM, with set-up at 10:00 AM, Dec 3. Exhibits will continue through Monday afternoon. Take down will be at 12:00 PM, Tuesday, Dec 5.
Companies who provide or produce “tools” used in animal disease and biomedical research or publish related books should exhibit.
$1200; or $1305 if a power strip is needed. Exhibitor fee includes registration for two people plus in–hotel delivery of materials to 5th Floor CRWAD Office Storage.
Please pre–register your exhibit’s company personnel on the exhibitor’s application form Table Top Exhibit Application Form or on-line at https://98thcrwadexhibitorregistation.eventbrite.com . The registration fees for two company personnel are waived. The two exhibitor badges will be hand delivered to you upon your arrival to your assigned space during your set–up. Badges must be worn at all times. Please contact Dr. David Benfield upon your arrival at the hotel. The CRWAD registration desk will be open on Sunday, December 3, 2016 at 10:00 am to 5:30 pm, and Monday from 7:00 am to 5:00 pm for a communication center (located on 5th Floor). Additional exhibitor badges are available upon request from Dr. Benfield. The two registered exhibitors are invited to attend the Sunday evening Opening Reception and Poster Session I.
Table Top Exhibit Equipment
Two tables maximum: May use one 6 foot x 30 inch draped table; or, two 6 foot x 30 inch draped tables; and two chairs. Exhibitor will be
responsible for bringing an exhibit identification sign to be attached to the front of one of the draped tables or to be set on the back of one of the tables.
Guidelines for Exhibit
Hotel Fire Code prohibits pop up exhibits in the hotel foyer. There shall be no free standing exhibits and no exhibits set up beside a table. The entire exhibit must be on the table(s) top.
All housing will be handled by Chicago Marriott, Downtown Magnificent Mile, Chicago, Illinois. To make reservations, go to the custom web site found at Chicago Marriott Downtown Room Reservations. Room reservations must be made at this web site in order to receive the CRWAD special room rate.
Shipping and Handling
FedEx Office is providing Package Handling Services at the Chicago Marriott Downtown Hotel. These services include managing inbound and outbound packages for exhibitors.
Inbound Event Packages: Packages delivered to the Hotel for event guests will be received by FedEx Office at the Hotel’s shipping/receiving dock. Exhibitors will, have their packages delivered by FedEx Office to their Meeting Room at the date and time they request. This information will be included in the shipping form provided by CRWAD with the exhibitor’s confirmation information.
Complete shipping address and instructions will be provided with the confirmation. Advance shipments of exhibit material must be made to the Marriott Hotel as indicated in the confirmation information. All shipping costs to and from the Marriott Hotel are borne by the exhibitor. The cost of delivering materials from the Hotel loading dock to the CRWAD Office Storage is included in the table top exhibit fee.
All handout materials are expected to be of a professional nature. CRWAD reserves the right to disallow any material that they believe to be inappropriate.
Exhibitors will be given two badges for exhibit personnel. All exhibit personnel will be required to wear a CRWAD exhibitor badge at all times. No persons shall gain entrance without the proper badge. It will be the responsibility of each company to provide an accurate listing of two representatives to the CRWAD office by October 20, 2017. Company personnel should be pre–registered via the table top exhibitor application and table order form. Personnel names can be changed once you arrive at the hotel with a request to Dr. Benfield.
Exhibitors agree to protect, save, and hold the Conference of Research Workers in Animal Diseases, the host hotel, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, and save and hold harmless the Indemnities against and from any and all losses, costs, and damages from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises, the hotel, or any part thereof.
For your own protection, be sure to read the table top exhibit terms and conditions enclosed. It is important that the industry representatives are aware of the terms and conditions, as well as all other general information, which affect the operation of the exhibits. If any further information or additional services for your exhibit are desired, please contact Dr. David Benfield at the CRWAD contact information below.
Dr. David A. Benfield
1680 Madison Avenue, Research Services Building Room 209e
Ohio State University
Wooster, OH 44691